Privacy Policy

Jersey Urban Debate League
Privacy and Fair Information Practices Policy
for Jersey Urban Debate League (www.judl.org)

Version 1.0 — October 19, 2005

Privacy Policy Summary

We offer this summary to encourage parents to read and understand our Privacy Policy. For more details, click on the link at the end of each paragraph.

Privacy Matters

The Jersey Urban Debate League is committed to safeguarding your privacy online. Please read the following policy to understand how your information will be treated as you make full use of our Web site. This policy may change from time to time so please check back periodically. JUDL.org always meets or exceeds the requirements of the Children's Online Privacy Protection Act (COPPA) of 1998.

1. Trust, Notice and Security

At JUDL.org, we fully disclose our policy about the collection, maintenance, use, disclosure, and security of personal information obtained from users of our online activities. By personal information, we mean a name, address, e-mail address, telephone number, or any other information that can be used to contact an individual. (more)

2. Parental Involvement and Consent

Parental involvement in a child's JUDL.org activities is a recommended approach to the Internet. JUDL.org does not currently collect and maintain personal information from children. We will require prior parental consent should we ever collect and maintain personal information from children under the age of 13. When listed, any personal information on this website was not solicited by the website. In the cases of tournament result pages, this information is provided by the league.(more)

3. Use and Disclosure Limitations

JUDL.org uses personal information about its Web site users only in defined and responsible ways. We do not share user information with third parties except when required by law. We allow users to opt-out of receiving any unsolicited e-mail. (more)

4. Information Collection

JUDL.org fully explains its information collection practices. We do not collect personal information from children. We tell adults when information is required and when it is optional. (more)

5. Access to and Correction of Personal Information

JUDL.org is committed to maintaining accurate, timely, relevant, and appropriate information about our users. (more)

6. Questions

JUDL.org pledges to work with users to answer any questions about our privacy and fair information practices policy or our implementation of the policy. (more)

7. Technical and Other Matters: Cookies, Web Logs, and Advertisers

JUDL.org discloses the defined and limited way that our Web site uses cookies, Web logs, and advertising. (more)

Detailed Policy Description

1. Trust, Notice, and Security

At JUDL.org, we fully disclose our policy about the collection, maintenance, use, disclosure, and security of personal information obtained from users of our online activities. By personal information, we mean a name, address, e-mail address, telephone number, or any other information that can be used to contact or identify an individual.

Concerns about privacy can be stronger in the online environment. JUDL.org promises to follow this privacy and fair information practices policy that we specially designed for our Web site. Parents and adults can trust JUDL.org will not misuse any personal information about their children or about themselves.

JUDL.org will change over time as we add exciting new features, services, and options. The Internet itself will also change as new capabilities and perhaps new laws emerge. This policy will be updated occasionally. Our philosophy of protecting user information from inappropriate uses and disclosures will not change. We promise to provide appropriate advance notice through the Web site of any change that materially affects the collection, maintenance, use, or disclosure of personal information from children or adults. We will also seek parental consent should we ever decide to collect and maintain personal information from children. Other changes to this privacy policy statement that reflect refinements, improvements, updates, and new features will be made as appropriate and posted as soon as possible. Whenever the privacy policy changes, we will modify the date and version number to reflect that a change was made.

Another important element of trust is security. The security of personal information is a high priority at JUDL.org. We maintain this Web site and all associated data with technical, administrative, and physical safeguards appropriate for the type of data in question to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. We follow industry-proven security procedures such as encrypted administrative communication, restricted access to underlying machines, and firewalls at network access points. No computer system or information can ever be fully protected against every possible hazard. JUDL.org is committed to providing reasonable and appropriate security controls to protect our Web site and its information against foreseeable hazards.

This Web site is operated by the Jersey Urban Debate League, located at 223 Broadway, Newark, New Jersey 07104. Our E-mail address is privacy@judl.org.

2. Parental Involvement and Consent

Parental involvement in a child's JUDL.org activities is a recommended approach to the Internet. JUDL.org does not currently collect and maintain personal information from children. We will require prior parental consent should we ever collect and maintain personal information from children under the age of 13. When listed, any personal information on this website was not solicited by the website. In the cases of tournament result pages, this information is provided by the league.

JUDL.org encourages parents and caregivers to spend time online with children and to collaborate in the learning offered at our Web site. The Internet is a wonderful place to explore as a family. We recommend that an adult accompany children when using content on the Internet.

JUDL.org recognizes that collecting personal information from visitors to our Web site can be sensitive. Most features do not require disclosure of a name, E-mail address, or other personal information. Contact forms need personal information in order to work. We want our users to understand what information we collect and how we use it. We also want to provide our users with a choice when possible.

3. Use and Disclosure Limitations

JUDL.org uses personal information about its Web site users only in defined and responsible ways. We do not share user information with third parties except when required by law. We allow users to opt-out of receiving any unsolicited e-mail.

Use Policy: When JUDL.org gathers personal information from users, we ask for permission first. Personal information is used for activities such as newsletter subscriptions and mailings that describe upcoming events.

User Choice: Whenever possible, JUDL.org allows users to make choices about how their personal information will be used.

Disclosure Policy: We do not normally disclose personal information to anyone outside of JUDL.org unless we have previously informed users about the disclosures. However, some data may be used from time to time by outside auditors, consultants, and others hired by JUDL.org to assist in carrying out financial or operational activities. We permit these uses only when necessary to manage the Web site and its records or for another specific purpose consistent with this privacy policy. All recipients must agree in writing to safeguard personal information, to use it only for an authorized purpose, and to return it or destroy it upon completion of the activity.

JUDL.org might be required to disclose personal information in response to valid legal process. This includes a search warrant, subpoena, or court order. In this respect, we are no different from any other record keeper. Disclosures may also be appropriate to protect the safety of a child, during emergencies if physical safety is believed to be at risk, to protect the security or integrity of our Web site, or to take precautions against liability. We think that these events are unlikely, but they are possible. We will take reasonable steps to limit the scope of any of these disclosures.

JUDL.org will never share personally identifiable information about children with any organization.

4. Information Collection

JUDL.org fully explains its information collection practices. We do not collect personal information from children. We tell adults when information is required and when it is optional.

Information About Children

JUDL.org does not collect personal information from children.

Middle Grades Conference students are the only potentially under 13 children on this website. Images of children is limited, but in the cases children are pictured on the site, names of these children will not be listed near the image, identifiable to the image in any way, nor made mention in alt tags. Children using the site are effectively anonymous.

Sweepstakes and Contests for Children: We sometimes offer children the opportunity to enter a contest for a prize through Word of the Week or other academic contest and/or activities. Children enter the sweepstakes or contest via email or direct communicaton with a coach. We do not collect for the purpose of archiving any personal information from children entering contests via the website.

Winners are notified through messages delivered publicly on the web site and directly from a JUDL staff member or coach.

Information About Adults

Newsletters for Parents and adults: Currently JUDL.org does not offer newsletters. This may come in the near future. JUDL.org does offer subscription to DEBATE UPDATESfor students. These include resources necessary for the debate activity such as newpaper citings and/or on-line readings. A subscriber can unsubscribe at any time.

Other Communications: JUDL.org will send requested communications including newsletters, informational updates and fundraising/promotional opportunities through email and occasionally via postal mail to our registered donors and visitors who opt-in for this correspondence based on their interests. If you no longer wish to receive communications from JUDL.org, you will have the ability to remove yourself from the mailing list at the end of every email you receive.

5. Access to and Correction of Personal Information

JUDL.org is committed to maintaining accurate, timely, relevant, and appropriate information about our users.

We recognize that we need the assistance of users to make sure that their information is correct because users are the source of the information. Users may review, correct, and update the information that we maintain about them.

6. Questions

JUDL.org pledges to work with users to answer any questions about our privacy and fair information practices policy or our implementation of the policy.

If you have a complaint about our privacy and fair information practices policy or about our implementation of the policy, you can write to us at privacy@judl.org. JUDL.org will try to resolve any problems that arise in a fair and prompt manner.

7. Technical and Other Matters: Cookies, Web Logs, and Advertisers

JUDL.org discloses the defined and limited way that our Web site uses cookies, Web logs, and advertising.

Cookies: On the Internet, a cookie is a piece of information that a Web site transfers to a user's computer for record-keeping purposes. As a user moves from page to page at our Web site, a cookie is the only way that we have of knowing who you are. An activity on one page may depend on what you selected on a previous page. We do not use a cookie to keep track of your selection. Without cookies, users may be asked to provide the same information repeatedly.

The use of cookies is common on the Internet. Most major Web sites use cookies. JUDL.org does not use cookies. We never use cookies to retrieve information from your computer that was not originally sent in a cookie from us. We never use information transferred through cookies for marketing purposes. We never share cookies information with any third parties for marketing or other purposes.

You can control cookies from your end through Internet browsers (like Netscape and Explorer) or using other software. Most browsers are initially set to accept cookies. If you prefer, you can set your browser to alert you when cookies are in use. You may also disable or refuse cookies. You can also erase a cookie that has been placed on your computer by us or by others. If you do not allow cookies to be used in the traditional way, it is possible that some parts of the Web site, like a discussion board, will not function as we designed them. It is your choice.

Web Logs: JUDL.org maintains standard Web logs that record basic information about visitors to our Web site. These logs contain, for example:

• The Internet domain from which you access JUDL.org (e.g., AOL.com, ABC.edu) and the address of the Web site you linked here from.

• Your IP address. An IP address is automatically assigned when you log onto the Internet. Static IP addresses may be personally identifiable in some instances. Dynamic addresses are usually not personally identifiable.

• The type of browser (e.g., Internet Explorer or Netscape) and operating system (e.g., Windows 98) you use.

• The date and time you visited JUDL.org, and the pages you saw.

If you think that any sponsors, advertisers, or links on our Web site are inappropriate, please contact the webmaster at webmaster@judl.org.